Sapporo Tenjinyama Art Studio Guidelines for Health and Safety (updated on Oct 31th, 2021)
Sapporo Tenjinyama Art Studio has been practicing new health and safety protocols, in accordance with COVID-19 guidelines from Japanese government. We ask all visitors and studio users to understand the code of conduct prior to your visit / application and act accordingly. Our new protocols are as follows.
*All updates made on May 29th, 2022
For All Visitors and Studio Users
In the following cases, you may not be allowed to enter the facility.
- If you have a fever of 37.5 degrees or higher within two weeks or if you have infectious symptoms. **Cough, dyspnea, general malaise, sore throat, nasal discharge, taste or smell disorder, sore eyes or bloodshot conjunctiva, headache, joint or muscle pain, diarrhea, vomiting, etc.
- If you have had close contacts with a person who has tested positive for Covid-19.
- If you are in 14-days self-isolation period
Ministry of Foreign Affairs of Japan
Ministry of Health, Labour and Welfare
At the Entrance, We Ask You
- to wash your hands or use n equipped hand sanitizer
- to wear a Mask
- to stay 2 meters away from others
- to fill out the visitor card
*Information acquired through the entry cards will be submitted to public health institutions as a source of reference for research on infection cases that involves our visitors / studio users. Cards will be used only for such purpose and will be discarded after a certain period.
Eating and Drinking in the facility
When eating or drinking in the facility, please avoid face-to-face contact, keep a distance. Please keep your meals short and quiet, and wear a mask when talking.
In order to secure a safe distance among all studio users, we are occasianally limiting the number of Studio Apartment residents. Currently there is no change in the numbers of those share one studio from the original operation.
Studio A –> 1 resident
Studio B –> 3 residents
Studio C –> 4 residents
NOTE: For purposes involving louder utterance, it is required to reduce the capacity into half of the original operation.
Code of Conduct for Users
・Take temperature every day from a week prior to check-in.
*We ask you to either cancel your stay or alter the schedule if you have a fever or symptoms of COVID-19. Please contact us over your condition if it’s alarming.
・Sign-up will be conducted outside of the office for less density in the room.
・Verify your emergency contact.
During Your Stay
・Take temperature every morning and night. Studio users are encouraged to bring one’s own thermometer.
・Wear a mask in public areas.
・Practice coughing manners.
・Sanitize your hands and gargle.
・Practice social distancing in shared spaces (ex. kitchen, laundry room, smoking room) and avoid crowded hours.
Agreements on Application
・No more than 15 participants should be involved in one application, regardless of the purpose of assembly. *Duration: April 16th, 2021 – May 14th, 2021 (Extension can be made) – edited on April 27th, 2021
・Avoid any physical contact among participants. Practice social distancing. When the programme involves eating or drinking, take at least 1 meter of distance among participants.
・The organizer is required to compose a completed roster of participants.
・If any of the studio users are found infected by the COVID-19, the organizers will be requested to report information to public health organizations, including local public health centers. Please find attachment for the format. There’s no need to submit the roster to Tenjinyama Art Studio. You can treat the document on your own responsibility.
We opened our Multi-purpose Studio admission on June 2nd, followed by Studio Apartment admission opening on July 10th for Hokkaido residents, and on August 1st, for residents in Japan. Nonetheless, we ask you to understand that the confirmed schedule and programme may well be altered or cancelled unexpectedly, due to rising numbers of infection cases. Please also note that even in such a case, no compensation will be made for any programme or resident.
Code of Conduct for Users
Prior to the collective visit, organizers are required to inform all participants with these items;
・Sanitize your hands with an equipped sanitizer at the entrance.
・Only one out of all the participants are allowed to enter the office. Sign up as a group through one representative.
・Wear a mask when the programme involves a lot of talking or vocal activities in any form.
・Practice social distancing.
・Do not leave any trash.
What We Do
To maintain the risk of contamination low at our space, some arrangements of it have been reconsidered. Here’s what we’ve been working on for the new spatial setting.
・We built a hand sanitizing station at the entrance.
・We placed an entry card collection box.
・We changed the spatial layout of our public salon.
・We temporarily removed equipment that could invite visitors / studio users to close physical contacts.
・We sanitize high-touch areas including door handles, handrails, light switches, desks, the piano, and automatic doors. Sanitization will be conducted four times a day, particularly at 8:30 a.m., 12 p.m., 15 p.m., and 18 p.m..
・Our library books taken and read will be collected and set under quarantine for 72 hours.
・We offer limited public access to the northern area of the ground floor, including no entry to restrooms there. Restrooms in the southern area are available for all visitors.
We are committed to safety management in our space alongside making it a better environment for creatives. Thank you for your understanding and cooperation.